Create Your Own Business Email – Not so long ago, you had to pay for each type of business email address. Now we’re lucky enough to have three great options that offer professional-quality email addresses and the inbox tools you need to organize your emails. Keep reading to learn everything you need to know about how to set up a free business email address.
While each method has its pros and cons, we recommend that you start reviewing them in order because they’re organized by simplicity and accessibility (ie, the last method isn’t technically free, but the first two are).
Create Your Own Business Email
The company maintains control over these domain names so you can create your own unique email addresses associated with those domains.
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Therefore, you don’t have complete control over what your domain name will end up being, but you can at least browse the available domains to see if any of them match your requirements.
This way, you’re still signing up for a professional-looking business email address. The only difference is that you don’t have to pay for a domain, hosting or any kind of email service.
Go to the Mail.com email page to view the different options for business email addresses. On that page, you can also check the availability of your desired username on specific domains.
For example, I decided to test the techie.com domain (which is considered a hobbyist domain but could work for professionals) and use a random first and last name as the username. It’s nice to use this particular trial site because you don’t have to sign up for anything until you find the perfect email address.
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The next page reveals whether that username email address is already taken or available. If you’re having trouble finding an email address that’s not already in use, consider adding underscores or numbers to your username – or try a similar domain name. For this article, I’m going to pretend I’m a therapist and choose the therapist.net email domain.
Start with your first and last name and continue to your location. They also ask you for your date of birth. It is important to create a password that is difficult for others to guess. Enter that password twice to make sure it’s correct.
We usually recommend receiving a password reset email, as a phone number seems too private to give out to a random company.
On the next page, you’ll see some of the benefits you get from Mail.com, including email, contacts, file storage, and an organizer.
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The great thing about Mail.com is that you don’t have to worry about connecting your domain to another provider or configuring SMTP settings.
After signing up, you’re sent directly to the Mail.com dashboard to view your email and work with everything from file storage to your calendar organizer.
It’s a good idea to test if the email is working. For this tutorial, I’m simply showing you how fast it is to get your business email address and start sending and receiving emails.
After sending an email to my personal address, I can see that the Mail.com email address is working correctly. The therapist.net business email address is displayed in the inbox of all your clients, friends and family.
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Zoho is a Mail.com alternative if you prefer to choose a specific domain name for your free business email address.
As an example, I could use the exact name of my business or the domain name from my website – instead of the restricted domains from Mail.com.
Zoho itself provides a wide range of online tools, one of which is an inbox service – like Gmail or Yahoo.
The main difference with Zoho is that you can connect to a third-party business domain and accept and send email from that address for free.
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Scroll down to find the free forever plan. This plan provides full email capabilities for five users, giving you up to 5GB per user. There is also a decent attachment limit. You can even access your business email through the Zoho Mail mobile app.
If you already have a domain name through another domain registrar, select that option and follow the steps to link it to your Zoho account. It’s also possible to shop around and use this feature with a third-party registrar.
Once you’ve chosen to buy a domain for your business, enter a potential domain name to check if it’s available.
If your first or second choice is not available, try again. Once you’ve found a great domain name that’s open, check out the annual prices for the various top-level domains (.com, .net, etc.).
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This is the only part where you pay anything. All unique domain names require an annual fee, usually around $5 to $15 per year. A real business email address and postal services are completely free with Zoho.
Note: We encourage you to use only a top level domain which is around $5 to $15 per year. It may seem tempting to pay $50 to $100 for that “perfect” domain, but your domain’s TLD won’t make or break your small business. It’s a waste of money.
The next step describes the pricing for that domain name. As you can see, the test domain I’m playing with is only $10 per year. You also have the option to keep your registration information private (which I highly recommend to avoid spam, ) for an extra few dollars a year.
One of the last areas to fill out is the registration details page. This is where you will create your business admin email address. Choose the username you plan to use in the future. For example, you might want to go with your first or last name.
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After that, enter your phone number and create a strong password. Other fields include your address, city, and contact email.
The next window is a summary of your purchase. Again, the free plan is selected, so you won’t be paying for the actual email address or Zoho Mail service. The only fee is for the domain name.
When you sign in, you’re sent to the Zoho Mail dashboard to create an email and configure elements such as your business signature and document storage. Zoho works similarly to Gmail, except it has stronger privacy conditions and the ability to create free business email addresses!
Bluehost is a website hosting service that also sells domain names and other professional services such as business email addresses.
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Several hosting companies offer free business email addresses and mailboxes for their paying customers. We’ll use Bluehost in the example because it’s a popular host and has been providing free business emails for some time.
With this method, you end up paying for the hosting. Therefore, the whole package is not technically free. However, we know that there are plenty of people who already have a hosted website or are planning to create one. If this is the case, receiving a free business email address through a host is a free bonus.
With Bluehost, you also get access to a free domain name (usually for the first year, ) and you can connect your business email address to GSuite.
Click the Get Started button. This will take you through the web hosting sign up process, after which you will create an email address in your control panel.
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Choose the hosting plan that suits you best. In this article, we cover Bluehost pricing to help you understand the benefits of the plans. For this tutorial, we will choose a basic shared hosting plan.
Now is the time to either use your domain from another provider or create and purchase a domain from Bluehost. Going through Bluehost is much easier, but you have the option of transferring your domain from a third party.
Choose a hosting package that fits what your company can afford and how long you plan to have the website in the future. Bluehost offers a discount on hosting if you opt for longer terms.
In general, you can skip most of the upsells. However, we suggest you pay for privacy and domain protection. If you want, feel free to try Microsoft 360 mailbox for free.
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You create business email addresses for free in the Bluehost dashboard. To do this, go to the Email and Office tab. Once there, you can create a new email address username using the domain you just created.
Bluehost provides email access through several inboxes such as GSuite and Webmail. We recommend that you check the default Webmail site before signing up for GSuite, as the Webmail solution is free and GSuite has a small fee.
Which method of setting up a free business email address do you find most appealing? Let us know in the comments section below!
* This post contains affiliate links, which means we will receive a commission if you click on one of the product links and then purchase the product. Don’t worry, you’ll still pay the standard amount, so there’s no cost on your end.
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Joe is a Chicago-based writer focused on social media, WordPress and e-commerce tools. When he’s not cycling in Chicago, he’s camping in Wisconsin. Check out Joe’s portfolio at joewarnimont.com to
