Top Construction Project Management Software – Managing a construction project is hard work. Many projects experience significant delays and cost overruns. A good construction management software can reduce many problems.
Web-based construction software includes construction scheduling tools, project management financial tracking and collaboration tools. It is increasingly making project management more straightforward, resulting in fewer delays and additional costs.
Top Construction Project Management Software
Project managers are exploring these new tools to plan their projects, stay on time and on budget, reduce scope, improve collaboration between teams, communicate with key stakeholders, manage resources, meet regulations and more.
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Organize the work. Work out the plan. That is the strategy for success when it comes to project management.
A proper plan includes all the tasks, materials, labor, costs, and time required to complete the project. Any project that begins without a proper plan can experience significant cost overruns and delays.
With project management software, you can better define project goals and assign tasks and schedules to achieve those goals.
“We don’t always start a project with detailed plans,” says Charles Robert, project manager for Holder Construction. “When you work from a plan with missing information, you can get more experience. So it’s better to define all the goals at the beginning. Then your plan can be as accurate as possible.”
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Project management and collaboration software describes all planned project tasks and makes construction project planning very easy. For example, the time slots view gives managers an overview of how many hours and tasks are reserved for each team member and shows unscheduled slots. Having a quick overview of everyone’s tasks and unscheduled time provides better insights when assigning new tasks. Give team members who are ahead of schedule more responsibilities and avoid overstaffing.
The dashboard provides a snapshot of the project and includes the most important information for project managers. It’s visually clean, easy to read, customizable, and allows for different ways to view project data.
Not every project manager has the same preferences and not every project needs the same types of project information. So project managers prefer a customizable dashboard. And providing different types of dashboard views—Kanban board, task list, timeline, or calendar—enables the project manager to visualize the project in a variety of ways. Being able to see a project from multiple perspectives improves decision-making.
Project management and collaboration software allows you to visualize data using graphs, charts, metrics and key performance indicators (KPIs). This will help you identify important project details, compare project results with previous plans, and make more informed decisions.
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Most people who use project management software are not technology experts. Project managers will often choose a project management solution that has fewer features and is easier to use than one that has more features and is difficult to use.
The project manager’s job will be easier if other teams—business, management, and the customer—also use the software. If the software is easy to use, it is easy to learn, and people can be trained quickly how to use it on the job. And people are more likely to use it if it’s easy.
A common format for all projects does not always work. The ability to customize certain aspects of project management software also helps make the software easier to use.
Project managers must report (progress reports, financial reports, environmental impact reports, etc.) to management, the client, or other stakeholders. Without project management software, collecting data can be frustrating, and creating reports can be time-consuming.
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Project management software can automatically import data from other sources, such as schedules, punch lists, workflows, financial documents, etc., and put it into a document that highlights and identifies the information needed.
Project managers also create reports to measure the progress of a project or team and identify potential problems. Project management software that allows customization of reports allows the project manager to find and present the information that matters most.
Project managers frequently identify cost overruns as one of their greatest challenges. A dashboard that displays project finances allows easy planning of financial information. Easily manage budgets, invoices, expenses and cash flow before adding multiple KPIs to measure financial success.
“Sometimes our company experiences delays due to cash flow,” says Abel Noris, project manager, Mass Construction and Management, Inc. “Before any money is released, there’s a series of events that take place to bring in the money. Document filing requires a lot of signatures, and this delays cash flow. Sometimes we pay people on site—sometimes every day. I can’t afford cash flow problems .”
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Software allows you to track project costs with budget forecasts and actionable insights. Set budgets and project controls from the start then track and control every dollar in your budget with seven-day cost and performance data. Track estimates, cost revisions and the impact of schedule changes to the senior budget manager.
Look ahead with cost and schedule forecasting tools, then correct course as needed. Ninety percent of clients surveyed found the forecasting model helps prevent budget overruns from ruining the project.
Upload project-wide bid values and link to subcontractor estimates for tight control, track business exposure, and understand cash flow impacts as the project progresses. When you update the contractor’s work progress, you update the exposure reports.
Then link your financial reports to the work breakdown structure (WBS) and compile costs to match your project approach. And integrate with standard accounting systems to eliminate double-entry and manual errors.
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Managing a construction project requires creating and managing multiple schedules. There is a project schedule, a schedule for each part of the project, a schedule for each business, and so on. Each team has its own project schedule, but few are aware of each other’s schedules. This creates silos on a project that requires collaboration. Collaboration requires communication and transparency.
Project management software allows project managers to publish each schedule so that it is accessible to all key stakeholders. If one schedule is not met, other schedules may be delayed. Knowing all the timelines allows those affected to collaborate on a solution.
Manage all the scheduling needs of construction project management with a customizable construction scheduler. First, convert your WBS into a master project schedule and keep them easily syncronized. With the Master Schedule tool, you can plan and design a work breakdown structure, set milestones and checkpoints, and connect the entire project team with it. Each user can then post progress updates and like share documents, photos and other attachments.
The Contractor Schedule tool allows you to analyze activities to perform tasks and allocate and track resources against budgets and timelines. You can then sync both schedules to automatically update progress.
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A construction project can be divided into thousands of tasks and each task must be completed in order to complete the project and possibly even move on to the next task. The project manager is ultimately responsible for ensuring each task is completed on schedule and meets quality standards.
Using an Excel-style spreadsheet to manage these tasks is time-consuming, uses outdated data, and issues are discovered much later compared to using project management software.
A good project management software allows you to assign tasks to team members and set priorities and deadlines. allows you to visually plan 100 percent of the work required and separate the project scope top-down into work packages. When you use your WBS to design the main activities of the project, you can push a detailed analysis of the work on the schedule.
Resources include building materials, equipment and tools, work equipment and workplaces, workers and specialized workers. Project managers must manage these resources to ensure they have the resources to complete the project.
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Good project management software will help you identify and predict when resources will be in short supply. Manage and assign resources to specific tasks and ensure that everyone has the resources and tools to complete their tasks.
With , your team can optimize the use of resources by better allocating them across your projects. Use Construction Central Resource Management tools and Dispatch Central tools to minimize schedule impacts by assigning the right resources to the right project at the right time. Understanding where your resources are being deployed and future resource needs allows you to maximize utilization and minimize downtime due to resource shortages.
Lincarc’s project management and collaboration software includes shared schedules, access to the same online dashboard, and convenient messaging tools. Keep all project communications in one location for easy access.
“Our clients often prefer to use email,” says Lucy Njoki, a project manager for a California general contractor with $50-$75 million in annual revenue. “This often leads to project delays. However, if we could convince our clients to communicate through our project management software, we would get answers much faster.
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Your project management software should be compatible with other software solutions. Being able to import your estimate, for example–and have the program automatically fill in the correct fields–saves time spent on manual data entry and reduces entry errors.
Marketplace allows you to integrate with other scheduling tools, ERP (enterprise resource planning), and financial systems to keep your entire business in sync. With , you can automatically pull and push data or update data manually.
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