Business Model Process – If you’ve been in business for a while, you understand the importance of your processes. Your profitability is completely tied to your ability to design, manage and optimize your business processes and operations.
Sadly, many business owners never take the time to map and model their processes in a visual way, resulting in a lack of understanding of their own business. In this blog, we’ll take you through why business process modeling is essential for modern organizations and how to implement it today. Let’s start with the basics.
Business Model Process
A business process is a logical sequence of events that leads to a specific outcome relevant to your organization. A process includes all the activities or tasks in a chain of events that accomplish something. Some examples of common business processes are purchase orders, product assembly, shipping products, invoicing clients, and estimating project costs.
Structure Of The Area Of Business Process Modeling
Business process modeling is the practice of back-engineering each process in your business to understand the various components required to achieve goals and to find potential improvements to each component.
It’s a business analysis and continuous improvement discipline that helps you optimize any process through critical testing. For example, a typical business process model might look something like this:
Although the above is just an example, there are other popular techniques for business process modeling. We’ll discuss some of these techniques in more depth later, but first, we’ll look at how process modeling can impact your company.
As organizations evolve, so do their processes. We live in a hyper-accelerated world where businesses experience massive changes almost overnight. If you don’t have a strategy to adapt to this ever-changing environment, your organization won’t last long.
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Business process modeling is crucial because it helps you identify the least efficient areas of your organization and potential ways to “plug leaks.”
In short, if you don’t model your processes, you’ll never know if you’re doing your best work, and you’ll miss huge opportunities.
A solid process model isn’t just a drawing or visual representation of your process—you’ll need other elements to really get the most out of this technique.
Diagrams – like the example we saw above – are just one of the many elements involved. To fully model a process, you need to create a document with the following elements:
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By documenting the entire process using these elements, you’ll have a clear idea of where to start, as well as be able to communicate your entire plan to your team and stakeholders.
It is important to note that business process models should include both visual and textual information to analyze each process at a more granular level. That said, let’s look at some examples.
Now that you understand the components of a business model, let’s examine how you can visually represent your processes, starting with these five techniques:
BPMN stands for Business Process Modeling Notation, and is a technique that helps you represent your processes in a visual manner through 100+ proprietary objects.
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BPMN provides you with clear specifications for each diagram. By having a unified strategy or “language” to model your processes, you can ensure that everyone is on the same page.
The example we shared earlier is a fairly simple business model diagram. Here’s a more complicated example:
Flowcharts are one of the simplest and most widely used techniques for process modeling. As the name suggests, flowcharts help you map the sequence flow of activities that need to be performed to complete a particular process.
In a flowchart, you should represent each step of the process with a shape. Then, you should connect those shapes with lines or arrows to indicate the logical progression of each step.
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As you can see, flowcharts can use different process diagram shapes to represent different levels of the process. In the example above, we have two different shapes:
In practice, you can use many different shapes to represent different elements of your process — especially when you’re working with a complex process.
Flowcharts are simple yet powerful tools for communicating a business process in a way that everyone can understand.3 UML diagram
UML stands for Unified Modeling Language. It is a modeling technique that helps you describe how a particular software system is built and how such components interact with each other.
Optimization Based Business Process Model Matching
UML involves various types of diagrams, which can be divided into 2 main categories: structural diagrams and behavioral diagrams.
Structural diagrams represent the structure of a system. That is, software creates various components and objects. Some of the most popular structural diagrams include:
The behavioral diagram, on the other hand, focuses on the relationships between objects in a system — how different objects interact with each other to achieve a specific goal. Some common behavioral patterns are:
Gantt charts are used to plan a project schedule against tasks and dependencies on a horizontal bar chart.
Business Process Modeling Tools
Setting up a Gantt chart is easy because you have access to a built-in Gantt view and a widget for your project dashboard. You can also make changes to tasks directly in the Gantt view.
A Gantt chart, similar to PERT, or Program Evaluation and Review Technique, is a framework for mapping task dependencies and assumptions over the duration of a project.
This type of flowchart is useful for the early stages of planning when figuring out how all the pieces go together.
Let’s pause quickly; We’ve already covered the importance of business process modeling, as well as some of the most common techniques for visual process representation.
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But if you want to achieve the highest level of performance in each of your processes, you need the right system — a system that helps you centralize all of your workflows in one place and automate repetitive activities.
A powerful work OS that helps create a custom digital workspace for any type of process, regardless of complexity. To show you how it works, let’s follow a four-step process to model, manage and improve your processes and operations.
To improve any existing process, you must break it down into components. Consider what you need to achieve your goals. With the answers to these questions in mind, you need to prioritize those activities based on the impact they have on your bottom line.
Once you have organized your activities into a progressive order, coordinate execution with your team. You may want to identify which activities can be automated and how.
Business Process Framework (etom)
To achieve all this, you need a flexible system that adapts to your needs and helps you streamline your processes. With Work OS, you can access fully customizable, pre-built templates to structure a variety of processes across industries, including:
You can explore the full list of templates in our Template Center. We also provide you with more than 250,000 automations, so you can speed up your operations and improve your productivity. Some tasks you can easily automate include:
Finally, it helps you centralize your entire organization into a single workspace, making it easier to streamline your workflow and improve your processes. You can create or add documents, files, automation, different views, data and more from Work OS.
Once you’ve defined your processes, it’s time to implement them. Start with a platform that lets you collaborate with your entire team, remove silos between departments, and easily track progress.
Levels Of Business Architecture And Business Process Modeling
For example, in Work OS, you can invite your entire team from the start and access powerful collaboration tools to improve your communication, including:
For example, you can click any of your items on your board and add context to each task in real-time. This way, you can brainstorm ideas, get direct feedback from your colleagues, and improve your operations faster.
You can’t improve what you can’t measure. That’s why you need a system that helps you monitor all the information that matters to you and analyze your progress.
Access powerful reporting dashboards that help you track everything from revenue to productivity, time, sales, tasks, performance and more.
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Dashboards make it easy to understand the overall performance of your processes and optimize accordingly The main part? These dashboards are fully customizable, and you can adapt them to your exact needs
Finally, you should schedule a meeting with your team to analyze the data you collected in the last step and brainstorm how to improve the current process. Consider asking:
By answering these questions, you’ll be able to identify major problems in your processes and fix them quickly before you start snowballing. Since Work OS is fully customizable, it is entirely possible for any type of organization to optimize and adapt your processes to your new process ideas.
Hopefully, you now have a good understanding of the overall process, as well as why it is important to the success of your business. And if you’re looking for a platform that helps you optimize your every process with surgical precision, then Work OS could be a great fit for you.
What Is Business Process Modelling And Why It Matters
To see for yourself, we recommend you start with our Advanced Project Management Template. This will help you get your business process modeling off to a great start.
Rebecca is a writer and marketer using her experience to create sharp copy, engaging blogs and
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